Virtual AssistantsAdministrative Assistant
Administrative Virtual Assistants.
A steady pair of hands for the daily work that keeps your business running.
What is an administrative virtual assistant?
An administrative virtual assistant is a dedicated, bilingual remote professional who takes care of the daily administrative work of your business. They manage shared inboxes and calendars, keep your records and CRM up to date, prepare documents and reports, help with invoicing and organize your files. They work inside your tools and follow your processes, in your hours, as part of your team.
Talk to us about an administrative virtual assistant- Time zone
- Real-time U.S. time zone alignment
- Language
- Bilingual English & Spanish talent
- Trust & confidentiality
- Background-checked talent & NDA protection
- Ongoing support
- Check-ins and support after the hire
What can an administrative virtual assistant take off your plate?
Not every role covers all of this, and not everything here needs to sit with one person. We build the role around the tasks you actually need covered.
- 01
Inbox & calendar support
Shared inboxes answered, appointments scheduled and reminders sent, so nothing is missed.
- 02
Data entry & CRM upkeep
Contacts, properties and orders entered carefully and kept up to date.
- 03
Documents & templates
Contracts, proposals and reports prepared from your templates and ready for you to review.
- 04
Invoicing & bookkeeping support
Invoices sent, receipts collected and expenses organized for you and your accountant.
- 05
Vendor & owner paperwork
Agreements, insurance certificates and renewals followed up before they are due.
- 06
Research & reporting
Quotes compared, lists prepared and weekly reports put together from your numbers.
- 07
File organization
Folders and files kept in order, so everyone on your team can find what they need.
- 08
Process documentation
Simple checklists and how-to notes written as the work is done, to make things easier for the whole team.
How do we find the right administrative virtual assistant for you?
The cost of an Administrative Virtual Assistant depends on factors such as experience, responsibilities, schedule, and the level of support your business requires.
Rather than offering a one-size-fits-all solution, Purple helps businesses define the role and find a professional whose skills and availability match their needs.
What do you get with a dedicated administrative virtual assistant through Purple?
- Who does the work
- One dedicated person who works only for you, not a team shared across clients.
- Availability
- Real-time, in your hours, from Latin America.
- Getting started
- The role is shaped with you before recruiting starts, and Purple guides onboarding.
- Cost structure
- One engagement through Purple, with no recruiting or office overhead on your side.
- Changing the role
- Full-time by default, part-time on request, and it adjusts as you grow.
Who benefits most from an administrative virtual assistant?
Small businesses without office staff
You take care of the paperwork yourself, often after hours, and would love to hand it to someone you trust.
Property managers and rental operators
Owner statements, vendor documents and booking records need attention every month.
Professional services firms
Your time is best spent with clients, and the administrative work keeps asking for it.
Teams with a CRM that needs care
You would like your records and reports to be reliable again.
Companies with an executive assistant already
Your EA supports the leadership team, and an administrative assistant can support everyone else.
Which tools can they work in?
Options, not a checklist: your VA works in the tools you already use, and we match the candidate to them.
- Google Workspace
- Microsoft 365
- QuickBooks Online
- Xero
- HubSpot
- Calendly
- DocuSign
- Dropbox
- Notion
- Asana
- Slack
- Streamline
- ChatGPT
- Claude
What do clients ask before hiring an administrative virtual assistant?
What does an administrative virtual assistant do?
An administrative VA takes care of the daily tasks that keep your business organized. They manage shared inboxes and calendars, keep your CRM and spreadsheets up to date, prepare documents and reports from your templates, help with invoicing, follow up on vendor and owner paperwork and keep your files in order. They become the person your team can count on for the work that needs to happen every day.
How is an administrative VA different from an executive assistant?
An executive assistant supports one person: their calendar, inbox, travel and follow-ups. An administrative assistant supports the whole business: shared inboxes, records, documents and invoicing. Many companies have both. In a smaller business one person can take on a mix of the two, and we are happy to shape the role around what you need.
Can they help with bookkeeping and invoicing?
Yes, they can support you with the daily work: sending invoices, following up on payments, collecting receipts, organizing expenses and preparing what your accountant needs in QuickBooks Online or Xero. Your accountant or bookkeeper continues to review and sign off on your books, and your VA makes sure everything reaches them complete and on time.
Can they work in property management?
Yes. For property managers and rental operators they help with owner statements, lease and booking records, vendor agreements, insurance certificates, renewals and maintenance paperwork. They work inside your PMS, such as Streamline, and your accounting tools. Rentals and property management are the industries we know best, and we also support many others.
Which tools do administrative VAs work in?
They work in the tools you already use. Usually Google Workspace or Microsoft 365, QuickBooks Online or Xero, HubSpot or another CRM, Calendly, DocuSign, Dropbox or Drive, and Asana, Notion or Slack for the day-to-day with your team. We look for a candidate who is comfortable with your setup.
I do not know exactly what I need. Where do we start?
That is the normal starting point. We begin by mapping what actually takes time in your week, from the inbox to the invoices, and which of those tasks a remote professional can own. From there we shape the role and find the person who fits it, before recruiting starts. Every operation is different.
Which roles work alongside an administrative virtual assistant?
Ready to find your administrative virtual assistant?
Tell us what takes time in your week. We will shape the role and introduce you to the person who fits it.
Talk to us about an administrative virtual assistant